LINKENCEA surprising amount of skilled work is just the same question asked again. Every Monday someone pulls the same report. Every morning someone checks the same inbox and the same open items. The answer changes, but the request does not.
Automations in Linkence let you capture that request once and let the assistant run it for you, either on demand or on a schedule. You write the instruction in plain language, choose how it should run, and Linkence does the work using the same knowledge base and connected apps you already use in everyday chat.
Why the same work keeps coming back
Recurring work is easy to underestimate. Each task feels small, but the cost adds up across a team and across a month.
- Someone has to remember to do it, at the right time, every time.
- The output drifts when different people pull it different ways.
- Context lives in one person's head, so it stalls when they are away.
- The time goes into gathering and formatting, not into deciding.
The work is valuable, but the act of triggering it and assembling it by hand is not. That is exactly the gap Automations is built to close.
What Automations adds
Save the instruction once
Write what you want in plain language, give it a clear name, and keep it ready to run whenever you need it.
Run on demand
Trigger any automation instantly with Run now and get a fresh, grounded result without retyping the prompt.
Run on a schedule
Set a daily or weekly time in your own timezone, and let the result be ready before you ask for it.
Consistent every time
The same instruction, the same sources, and the same format on every run, no matter who is around.
Ask or Action
Every automation runs in one of two modes, so you stay in control of how much it is allowed to do.
Ask: read, find, and summarise
Action: get something done
Run it on a schedule
Scheduling is what turns a saved prompt into something that genuinely runs itself. You choose a daily or weekly cadence, a time of day, and your timezone, and the automation runs without anyone starting it.
Daily or weekly
Pick a daily rhythm or specific weekdays so the result lands exactly when your team needs it.
Pause and resume
Quiet a schedule during a slow week and switch it back on later without losing the automation or its history.
Run now anytime
Need it off cycle? Trigger a one off run on top of the schedule whenever the moment calls for it.
Ready before you ask
A morning brief or a Monday report is waiting when you arrive, instead of being a task you still have to remember.
Grounded in your own knowledge
An automation is only as useful as the information behind it. Automations run on the same foundation as the rest of Linkence, so the results reflect your organisation, not the open internet.
- Answers are drawn from your connected knowledge and apps.
- Each run respects the access of the person who created it, so an automation never reaches data that person could not see directly.
- Read style results come back with citations, so you can check the source instead of taking the answer on faith.
That grounding is what lets you trust an automation enough to act on it, rather than treating it as a starting point you still have to verify by hand.
Every run on the record
Work that runs on its own still needs to be visible. Every automation keeps a history of its runs so nothing happens in the dark.
Run history
See each past run, when it happened, whether it succeeded, and the full result it produced.
A clear plan
Before a run, a short summary shows the kind of sources and tools the automation expects to use.
Honest status
If a run cannot complete, that is surfaced plainly, so a quiet failure never gets mistaken for a finished job.
Easy to adjust
Edit the instruction, change the schedule, or switch modes whenever the work behind it changes.
Share with your team
A good automation should not stay locked to one person. You can keep an automation private while you refine it, then publish it so the rest of your organisation can use the same proven instruction.
That turns individual habits into shared infrastructure. When one person works out the right way to produce a weekly summary, the whole team inherits it instead of rebuilding it from scratch.
Automations to start with
The best first automations are the recurring asks you already make. A few common patterns:
- A weekly summary of what changed across your knowledge sources.
- A morning digest of the previous day's important mail.
- A standing check on open items and where they stand.
- A recurring report your team expects at the same time each week.
Start with one. Save the instruction, run it on demand to see the result, then add a schedule once you trust the output.
What changes for your team
- Recurring work runs on time without depending on memory.
- Results stay consistent because the instruction never drifts.
- Knowledge stops living in one person's routine and becomes shared.
- Time shifts from gathering and formatting toward deciding and acting.
- Every run is visible and grounded, so the output is something you can trust.
How to get started
- Open Automations and create a new automation.
- Write the instruction in plain language and give it a clear name.
- Choose Ask for a read only answer, or Action to let it do work.
- Run it once on demand to confirm the result is what you expect.
- Add a daily or weekly schedule in your timezone.
- Publish it to your team once it is doing exactly what you want.
Recurring work should not depend on someone remembering to do it. With Automations in Linkence, you describe the work once, and the assistant keeps it running, grounded in your own knowledge, on the schedule you set.