Vendor mail, classified and answered by policy.
Linkence classifies the vendor inbox, drafts replies grounded in your procurement policy, and escalates the sensitive threads, sending only after a person reviews.
The vendor inbox is a policy test, every hour.
Security packets, onboarding documents, and renewal questions all land in one inbox. Each answer depends on the procurement policy, which lives in SharePoint and is longer than anyone remembers.
So vendors wait, documents go missing, and the sensitive threads get the same treatment as the routine ones.
- 01
Vendor mail is answered inconsistently.
- 02
The policy is hard to apply mid-queue.
- 03
Missing documents stall onboarding.
See Procurement work a real ask.
It starts with a plain-English question.
No query syntax, no digging through tabs. The ask is stated the way a person would say it.
Gmail
Outlook
SharePoint
Google DriveClear about what Linkence does, and what stays with you.
Linkence handles
- Classifying the vendor inbox
- Drafting replies grounded in procurement policy
- Listing missing onboarding items
- Sending only after explicit review
You control
- The procurement policy itself
- Which threads escalate to a person
- The final wording of every reply
- Vendor activation decisions
The workflows behind Procurement.
Triage vendor mail
The vendor inbox needs sorting
A classified queue: routine vs. sensitive
A person takes the sensitive threadsChase a missing document
Onboarding stalls on a missing item
A cited draft listing what is outstanding
Procurement reviews and approves before sendEscalate a sensitive thread
A vendor thread needs judgement, not a template
The thread routed to a person with context
Procurement decides the responseHow to tell Procurement is working.
- First-response time on the vendor inbox
- Replies grounded in the procurement policy
- Onboarding stalls from missing documents
The systems Procurement reads and writes.
Teams that use Procurement also run these.
Operations Automation
Turns scattered operational signals into approved, tracked action.
Open solution
Contract & Document Search
Cited clause-level search across contracts and documents.
Open solutionEmail Auto-Reply Assistant
Classifies shared inboxes and drafts grounded, approved replies.
Open solutionDirect answers about Procurement.
Every answer reflects how the product actually behaves, never generalised.
Does it reply to vendors automatically?+
No. It drafts replies grounded in your procurement policy and sends only after a person reviews. Sensitive threads escalate rather than draft.
What does it ground replies in?+
Your procurement policy in SharePoint and your onboarding checklists in Drive, cited on the draft.
Can it track missing onboarding documents?+
Yes. It lists the outstanding items for each vendor and drafts the follow-up, so onboarding does not stall silently.
Bring Procurement into one governed workflow.
We will show how Linkence finds the relevant context, presents the work and keeps every sensitive change under your team's control.
Representative data is enough for the first demo. No production access required.